How to Improve Turnout at Your Company Picnic
Organizing a successful company picnic involves more than just selecting a venue and setting a date. Our picnic planners have coordinated countless picnics nationwide, and when it comes to boosting turnout rates, we have 3 things for you to keep in mind: food, fun, and flyers! Each of these points is exceptionally important to ensuring your turnout is incredible and your picnic memorable. In this article, we’ll explore the importance of food, fun, and flyers, and share some advice on how to make each point something your guests can’t miss.
Food
Food brings us together. We find that the food at company picnics is a huge draw for many employees. We encourage you to think outside the box when planning your next company picnic menu. Hamburgers and hotdogs are a classic, but when paired with more unique food options, you truly have something for everyone! And, as always, ensuring your guests’ dietary needs are met and their restrictions adhered to is a sure way to ensure turnout is high.
Luxury Menus
Elevate the culinary experience by offering upscale and gourmet food options. Consider hiring a catering service that specializes in high-quality cuisine to tantalize the taste buds of your employees. Whether it’s prime ribs or mouthwatering grilled tuna, your team is sure to love a luxe experience.
See our Premier menu and Luxury menu for more ideas!
Unique Novelty Foods:
Add a touch of excitement by incorporating unique and novel food options. This could include food trucks with trendy offerings or classic fair foods.
Our favorite options are:
- Ice cream novelties
- Candied apples
- Unique food trucks
- Customizable Sundae stations
Cultural Cuisines:
Celebrate diversity by featuring a variety of cultural cuisines. This not only adds a flavorful twist to the menu but also reflects the multicultural nature of your company picnic. See more on improving DEI in this article.
Some of Our Favorite Menus Include:
- Havana Days
- Rockabilly
- Luau
- Fiesta
- Classic
Fun
Fun is a huge part of company picnics! It’s hard to imagine a fun day out of the office without games. We recommend bringing in a variety of entertainment options, and especially unique ones that will add to the excitement. Whether it’s an adrenaline-pumping ride or classic picnic field games, a varied selection goes a long way to boosting turnout.
Inflatables:
Inflatables are an exciting part of a company picnic. Some of our favorites include:
- Reaction Attraction Arena
- Mega Slip-n-Slide
- Robo Surfer
- Boot Camp Obstacle Course
- Giant Maze
Field Games:
Field games are a classic company picnic staple. Your team is sure to love a little friendly competition! Some of our most popular choices are:
- Tug of War
- Volleyball
- Softball
- Magic Carpet Ride
- Seltzer Melt
- Water Balloon Toss
Carnival Rides:
Amp up the excitement by including carnival rides. Our top choices include:
- Ferris Wheel
- Giant Swings
- Ziplines
- Bungee Jumping
Live Performers and Headliners:
Create a festive atmosphere by booking live performers or headliners. Whether it’s a local band, a magician, or dancers, live entertainment adds a dynamic element to the picnic. Having a headlining act is a great way to boost turnout rates. Employees adored these Polynesian performers and these Rockabilly dancers!
Arts and Crafts:
Provide a creative outlet with arts and crafts stations. From DIY tie-dye to collaborative mural painting, these activities engage participants in a relaxed and enjoyable manner. These arts & crafts booths may be popular for kids, but we have plenty of ideas that all ages will enjoy! Offering something for everyone, regardless of age, is sure to improve turnout at an all-ages company picnic.
Passive and Active Activities:
Having a mix of passive activities and active activities ensures that, no matter your guest’s abilities, everyone can be engaged and included. Certain passive activities, like raffles, are enough in and of themselves to boost turnout! Including other laidback activities, like game tables, ensures that your guests’ accommodations are met while they’re having fun.
Flyers
Flyers are little spoken about, but very important details to your company picnic. They draw your team’s attention and give them the information they need about your picnic. We have an entire article about flyer design, but we’d like to give you a few brief notes for this last point in the article.
Clear and Concise Communication:
Design your event flyers with clarity in mind. Communicate essential details such as date, time, and location concisely, ensuring that employees can quickly grasp the key information. These should be effectively communicated while also being easy to remember.
Communicate Day/Time Clearly:
Clearly highlight the day and time of the event on your flyers. Make use of bold and contrasting fonts to ensure this critical information stands out.
Popping Colors and Catchy Design:
Capture attention with vibrant and popping colors. A visually appealing and catchy design will not only attract interest but also convey a sense of excitement about the upcoming picnic.
Emails, Posters, RSVP:
Utilize multiple communication channels. Send out engaging emails, place eye-catching posters in communal areas, and incorporate RSVP options to gauge interest and plan accordingly.
How We Can Help
Though food, fun, and flyers are important in improving turnout at company picnics, the most important part is the people. Let our picnic planners get to know you and your team and make personalized suggestions. Through this more individualized approach, you can be assured that your turnout will be boosted. To get started, fill out the form below. We’re ready to collaborate with you!
PLAN YOUR PERFECT PICNIC
2023 A Company Picnic Division of Event Solutions